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Requesting Documents (Live Records)
29 September 2020 00:36

Applicants residing in ConnecticutMaineMassachusettsNew HampshireNew JerseyNew YorkPennsylvaniaRhode IslandVermont can initiate a request for an archival search through the Consulate General of Ukraine in New York: to obtain an original copy of civil document (including birth, marriage, divorce, death and education records etc.) on file in Ukraine. 


Documents to submit:

- Applicant should submit a completed 3 identical questionnaire The questionnaire should be completed in Ukrainian, typed in block letters in black or blue ink, dated and signed by the applicant;

- Original passport and its copy;

- Confirmation of relations (original certificates).


Additional documents

If apostille  is necessary application will be provided on site. In this case additional separate payment for apostille is necessary in form of bank transfer of dollar equivalent of 51 Hryvna according to official currency rate of National Bank of Ukraine


If a photocopy of the requested document is available, it may be helpful to include it with the questionnaire, as it may assist in facilitating the search for the document.

The request will be accepted only if the questionnaire is completed in full and exact detail in Ukrainian language.

In this case the Consulate General of Ukraine in New York will inform you about he results of these requests.


When applying for a copy of any certificate an applicant should provide the following information: last name, given name, middle name and address of an applicant; last name, given name and middle name of a person, in whose name a certificate is requested; name of certificate requested; when and where the civil state act has been registered; reason for request.

When requesting birth certificate full and patronymic names of the parents should be indicated. If the marriage or divorce certificate is requested, an applicant should indicate the name of the spouse.


Consular fee (in form of Money Order ONLY) - $20 per request and $50.00 if document apostilled by Ministry of Foreign Affairs of Ukraine.  Make money order payable to “Consulate General of Ukraine in New York”. In case of absence of corresponding data in archives, the consular fee can not be reimbursed.


Appointment is rquired https://online.mfa.gov.ua/


Failure to comply with these instructions may result in the return of your request unprocessed.


Note: There is no expedited service! Processing time: 3-12 months.


 

 

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